We are seeking a motivated and passionate Payroll & Accounts Payable Specialist to join the team. The Payroll & AP
Specialist will support all aspects of payroll and accounts payable for our 40+ location restaurant Franchise, ensuring that
all deadlines are met with the highest degree of accuracy.
ROLES AND RESPONSIBILITIES:
Payroll
- Process weekly payroll for 1000+ employees
- Review, approve & make appropriate changes regarding promotions, demotions, terminations and salary increases
- Ensure accuracy of weekly sign offs by General Managers and District Managers for the following week payroll run
- Interact with employees and managers to address and resolve employee issues or questions relating to their payroll
- Prepare reports to relevant departments about payroll
- Work with company database programs to process payroll
- Assist employees with gaining access to their tax documents and paycheck stubs
- Process and oversee expense reimbursement and reporting
- Provide project support when necessary for the payroll department
- Provide innovative solutions to support the continued growth of the company
- Partner with the Human Relations Department for onboarding & offboarding activities
Accounts Payable
- Review accounts payable invoices, assign vendor numbers and similar identifying date, and confirm correct accounting codes were used
- Enter vendor information into accounting software system; verify that invoice information is entered correctly
- Communicate with vendors regarding all aspects of invoicing, payments, issue resolution
- Issue payments to vendors as approved
- Process monthly payments as approved
- Answer vendor questions by researching accounts
- Process and reconcile bank activity reports and statements
- Process weekly sales tax pre-payments
- Review, pay and record real-estate and property tax payments as needed
- Handle and process business licenses, fees, and permits
- Prepare and file annual LLC renewals with the appropriate states
- Pay monthly rents, utilities, leases, etc.
- Manage, record, reconcile gift card transactions and associated journal entries
- Manage and record delivery app reconciliations on a daily, weekly and per period basis
- Input and record daily sales
- Perform other duties as assigned.
SUCCESS FACTORS:
- Alignment with companies Core Values
- Strong team player with the ability to adapt to diverse team members
- Ability to perform in a fast paced/high volume environment
- Proficient verbal and written communication skills
- A high level of time management, accountability, and prioritization skills
- Ability to be organized, problem solve, and be solution oriented
- Self-motivated, goal- oriented, and driven to accomplish goals
- Proficient knowledge of basic computer software (Paylocity, Microsoft Office, Gmail, Google Drive preferred)
- Proven experience in a Payroll and an Accounts Payable role
- Strong knowledge of tax and wage laws
- Good understanding of the common fiscal procedures
Work Environment:
- This position operates remote with the ideal candidate being within 50 miles of the Overland Park KS area
- Must have a dedicated office space that is private, free from distractions, and can safely secure confidential information
- Secure, high speed internet connection and a strong cell phone connection or hard-wired phone connection required
- Available to work normal business hours routinely
EXPERIENCE AND EDUCATION:
- Associate or bachelor’s degree in accounting preferred
- 1+ years of experience with Paylocity preferred similar payroll software experience required
- 2-5 years in an accounting role required
- 3+ years in the restaurant industry preferred
- High school education or equivalent required